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Before you apply for your visa

On this page, we will provide you with the answers to the most frequently asked questions before filing your visa application.

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How Do I Know if I Need a Visa?

Answer

Depending on your length of stay and purpose of travel, you should visit the New to Denmark website to check if you are exempted from or you require a visa.

Will I get my visa at the end of the process?

Answer

Embassy of Denmark and Visa Application Centre will not be able to guarantee you a visa. The issuance or refusal of a visa can only be decided after the scrutiny of documents. 

I am a family member of a EU/EEA/Swiss citizen. What rules apply for me?

Answer

Family members of an EU/EEA citizen or Swiss citizen who is exercising his/her right to free movement in Denmark have the right to have their visa application processed in accordance with EU regulations. Read more about the EU regulations here.

How long does it take to get a visa?

Answer

According to the EU Visa Code, the maximum case processing time cannot exceed 15 calendar days, or in exceptional cases 30 or 60 days, respectively.

The Embassy aims to issue visas as soon as possible provided that we have full and satisfactory information about the applicant. Please note: There is no need for you or your Danish reference to contact the Embassy within the first five working days.

When should I hand in my visa application?

Answer

Planning ahead and handing in the application as soon as possible is always a good idea since unforeseen problems, such as incomplete documentation, may arise and prolong the case processing time. However, a visa application cannot be accepted if handed in more than 3 months (90 days) before the intended departure.

How can I submit my visa application?

Answer

Applicants should come to the Visa Application Centre in person. Applications cannot be sent by mail, fax or email either. Applications can be submitted up to three months (90 days) before the planned trip.

Applicants, who have already enrolled for biometrics within the last 59 months, do not have to apply in person. Representatives can submit their application with an authorization letter issued by the applicant.

All Indian and Bhutanese nationals who wish to apply for any type of visa to travel to Denmark, Iceland, Greenland, and Faroe Islands can submit their application at VFS. Bhutanese nationals wishing to go to Sweden should apply at the Danish counter at VFS Thimpu.

Applications can also be submitted at the Danish Embassy by prior appointment only.

Which Documents Do I Need to Submit with my Application?

Answer

The documents you require depends on the purpose of your visit. You can find document checklists here:

Do I need to book an appointment to submit my application at VFS?

Answer

You can submit the application with or without an appointment. However, the Embassy advises that you book an appointment. Appointments are scheduled through the VFS website or by calling their helpline on +9122-67866009 (India and Bhutan) or 18000910119 (Nepal).

Is it mandatory for me to appear for an interview at the Embassy if I am applying for a short term visa?

Answer

It is not mandatory to appear for an interview at the Danish embassy when you apply for a short term visa. However, the Embassy may ask an applicant to appear for an interview as well as request an applicant to submit additional documentation.

Is it mandatory for me to appear for an interview if I am applying for a short term visa?

Answer

It is not mandatory to appear for an interview for a short term visa but the Embassy may ask an applicant to appear for an interview.

Can the Denmark Visa Application Centre prepare my application for me?

Answer

The Denmark Visa Application Centre does not prepare visa applications, but accepts applications in accordance with the Embassy’s instructions.

Do I need to apply for a visa in person?

Anwer

Applicant’s fingerprints and Photo

Applicants need to appear in person for the collection of their biometric data: ten fingerprints and a photograph are collected from persons applying for a visa.    
 
Before the recording of the photo applicants may be asked to remove glasses or adjust head coverings if they hide facial features.

Certain categories of applicants are exempt from the requirement to give fingerprints, including:   

  • Childre under the age of 12
  • Persons for whom fingerprinting is physically impossible    
  • Heads of State and members of national governments, and members of their official delegations when invited for an official purpose.
  • The introduction of biometric data is part of the Schengen Visa Information System (VIS). For more information about VIS, fingerprints, data protection and legal background, please see Visa Information System (VIS) factsheet here.   

    After having applied once in person after November 2015 the biometric data will be stored for 5 years. For persons applying after having their biometrics taken either at a Danish representation or another Schengen representation, the requirement of lodging the application in person may be waived, so they can apply via messenger (company, travel agent or family member). Applications submitted by letter will be returned to sender.   

    Be aware that an applicant may be requested to give biometrics if the quality of the previous fingerprints is too bad.

    How long can I remain in the Schengen area if I hold a short-term Schengen visa?

    Answer

    The visa sticker indicates a period of validity which typically is longer than the number of days you are allowed to stay in Denmark or in other Schengen countries, for example 90 days. You must at any given time only have a maximum of 90 days stay in the Schengen region in any 180-day period.

    Both the entire entry day and the entire exit day are counted in when calculating the number of days you may stay in the Schengen region – regardless of the time of day you enter or exit the country, since the days are counted from midnight to midnight. Both the day of entry and the day of exit must fall within the period of validity. It is always your own responsibility to be aware how long you are allowed to stay in Denmark. 

    You can read more about how long you are allowed to stay here

    How many Times Can I Use my Schengen Visa?

    Answer

    On the visa sticker the “number of entries” is indicated: “1”, “2” or "MULT". The holder of a multiple entry visa ("MULT") may enter the Schengen area unlimited number of times during the validity of the visa while respecting the rules on duration of stay.

    Can I Travel to Other Schengen Countries with a Single Entry Visa?

    Answer

    A single-entry visa allows its holder to enter the Schengen Area only once as per the validity of the visa, which means that the holder can travel freely within the Schengen area on the single-entry visa but once you are out of the Schengen area the visa expires.

    Do I need to submit the original invitation letter?

    Answer

    Yes. All letters must be signed and stamped.

    Please note that it is also possible to make an online invitation (for applications to Denmark). However, you need to send us a physical copy of the invitation code (print screen) which you will receive after generating the invitation online.

    You can find information about online invitations here  

    Do I need a signature on the dispatch letter and invitation letter?

    Answer

    Yes. All letters from companies must be signed.

    Can I apply for a visa with a validity longer than six months?

    Answer

    If you wish to apply for a long validity visa, you should tick Multiple Entries in field number 24 of the Schengen visa application form and write below how long a validity you would like, e.g. “I would like a 1 year visa”.

    Whether a long validity visa can be issued depends on an assessment of the application.

    Do I need to pay a fee to arrange an appointment or to obtain visa application forms?

    Answer

    No. It is not necessary to pre-arrange an appointment and please note that no such fees will be requested. The hand-out of application forms and information material as well as the arrangement of an appointment is free of charge.

    Appointments at VFS are not mandatory but can be booked by calling their hotline on +9122-67866009 (India and Bhutan) or 18000910119 (Nepal) or online on http://dk.vfsglobal.co.in/Schedule_An_Appointment.html

    Can I travel with a visa issued in my old/expired passport?

    Answer

    Yes, you can travel with visa issued in expired/cancelled passport.

    However, an applicant can also choose to have it transferred to a new passport. If the old passport was cancelled because it had run out of pages, i.e. the passport is full, this is free of charge. Then a new visa with a validity corresponding to the remaining period of validity of the first visa is pasted in the new passport.

    However, if the transfer is not due to insufficient pages then the applicant must pay the visa fee.

    If the applicant wishes a longer validity visa than the validity of the visa in the old passport, then a completely new application must be submitted and the visa fee paid. The validity of the new visa depends on an assessment of the application.

    Do I need travel insurance?

    Answer

    Yes. Proof of a Schengen health insurance must be submitted along with your visa application. The insurance must cover repatriation and emergency medical treatment.

    However, if this is the case, the minimum sum insured should be EUR 30,000 or USD 50,000. Importantly, the insurance must cover the effective period that you stay in Denmark/Schengen, including the arrival day and the departure day.

    Only in cases where the applicant is applying under EU rules or is covered by a Note Verbal issued by his/her government, can the requirement for a travel insurance be waived.

    Who are exempt from paying the visa fee?

    Answer

    According to the rules for fees charged by the Danish mission abroad, certain groups are exempt from paying the visa fee upon application.
    For more information please see
    here (in Danish only)

    The most usual types of exemptions are:

    • Applicants who apply under EU regulations. Read more about who are covered by the EU rules here.
    • School pupils, students, postgraduate students and accompanying teachers who undertake stays for the purpose of study or educational training
    • Representatives of non-profit organisations aged 25 years or less participating in seminars, conferences, sports, cultural or educational events organised by non-profit organisations.

    If you are in doubt about whether your application should be fee exempt, please, contact the embassy. The embassy will then assess, whether you are covered by the exemptions.

    Am I allowed to work in the Schengen area if I hold a short-term Schengen visa?

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    No. A visa generally does not allow you to take up employment or establish a business, trade or profession in the Schengen region. However, during visits of less than 90 days you may carry out certain work-related activities in Denmark without holding a work permit.

    Certain professions are allowed to work for up to 90 days out of 180 days without a work permit.

    Read more about these special groups here.

    You can read more about whether you need a work permit
    here.

    Can the Denmark Visa Application Centre courier my passport back?

    Answer

    Yes, the Denmark Visa Application Centre can courier your application to you as long as the address provided by you is serviceable by VFS’ courier partners, Blue Dart Couriers.

    You will be asked if you would like your application couriered back to you at the time of applying. You should make your preference known at this time. VFS is unable to change the mode of return of your passport at a later time.

    Is the courier service charged?

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    The courier facility is an optional service with an additional fee per visa application. This fee has to be paid at the time your application is being submitted and cannot be opted for later. You can find the list of fees here.

    Will my fees be refunded if my visa is refused?

    Answer

    All fees are non-refundable and will not be returned if your visa application is refused by the Embassy.

    What is a legalization?

    Answer

    A legalization is a confirmation that the signature on a document is genuine. India is a signatory to the Apostille-Convention.

    To get a document apostilled, please, follow the process set out by the Indian Ministry of External Affairs here

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