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Receptionist

The Danish Embassy is looking for a new staff member

 

Position: Receptionist

Type of employment: Permanent employment

Starting date: 1st March 2018

Location: Danish Embassy in New Delhi, 11 Golf Links New Delhi      

Deadline for application: 5th January 2018

The Embassy is seeking to recruit a positive, service-minded, energetic, pro-active and open-minded full time Receptionist.

You will be working in the Administrative team. As a Receptionist, you will be responsible for below mentioned tasks. You are expected to be the professional face of the Embassy, show the flexibility required for an optimal handling of the entire portfolio of the Embassy and thus be ready to contribute to handling tasks outside your own portfolio.

 

 

 

Main tasks and responsibilities as Receptionist

  • Operate the Embassy’s mail telephone system, which includes answering calls and forwarding them to the concerned person.
  • Provide the right information about embassy activities, contact persons and basic rules and practices.
  • Welcoming guests & visitors at the Reception.
  • Managing the staffs’ requests for transportation including the driver’s schedule.
  • Receive mails and packages at the Reception and distribute them as per procedure.
  • Assist on other administrative matters and any other duties as assigned by the Head of Chancellery or administrative Manager.

Required qualifications

  • Minimum qualification of a recognised university degree.
  • At least 2 years of work experience in an administrative environment.
  • Good knowledge of computer applications.
  • Excellent communication and interpersonal skills, ability to connect and work well with others.
  • Excellent spoken and written proficiency in English.
  • Excellent organizational and multitasking skills (ability to prioritize tasks, meet deadlines under pressure and manage competing responsibilities independently)
  • A positive, open-minded, pro-active, results-oriented, creative etc. attitude/approach to handling of assignments.
  • A structured mind-set and excellent planning and coordination skills.
  • A high sense of responsibility.
  • Great interpersonal skills and team player abilities as well as interest in and willingness to share knowledge with and learn from colleagues.
  • Ability to foster and maintain networks.
  • Ability to work independently and efficiently.
  • Flexible and willing to adapt to the changing needs of the Embassy.

We offer

  • An exciting, inter-cultural and dynamic work environment with a wide range of diverse tasks.
  • Great opportunities for further development of your professional and personal competences.
  • A large degree of self-dependence

Employment conditions

  • You will be offered full time permanent employment on a local contract based on the relevant legally binding labour market rules of India.
  • Your standard working hours will be 37 working hours per week. (Monday to Friday)
  • You will be entitled to 25 days of paid holiday per year.
  • Your salary will reflect your qualifications, relevant experience and proven work-related results.
  • As part of your salary, you will be covered by an EPF scheme.
  • You and your dependant family members will be offered reasonable coverage of sickness expenses.

Application and recruitment process

To apply for the position, please send your application (cover letter, CV, proof of relevant education, recommendations and 2-3 references) in English to Neha Walia at delamb@um.dk  marked `Receptionist´ no later than 5th January 2018.

The Embassy attaches great importance to equal opportunities for all and therefore welcomes applications from all qualified persons regardless of race, sex, religion, age or disability.

Selected candidates will be invited for interviews – expected to take place during mid January 2018.

The chosen candidate must present a “No Criminal Record” and pass security clearance by the Danish authorities prior to appointment.

 

 

Questions

For any questions regarding the position, please contact Neha Walia, Administration & HR Mgr. at nehmal@um.dk.

 

 

About us

The Danish Embassy is part of the Danish Foreign Service. The Embassy covers India, as well as Sri Lanka, Nepal, Maldives and Bhutan. The Embassy is an ambitious, high-paced and dynamic workplace with approximately 50 employees, 7 of whom are posted from the Danish Ministry of Foreign Affairs. The Embassy has a flat management structure.

For more information about the Embassy, see http://indien.um.dk/